Monthly Attendance Report
Monthly Attendance Report
Members are expected to attend weekly club meetings. They must pay annual dues to their clubs, their Rotary district, and Rotary International, and they’re expected to participate in local or international Rotary club activities or projects. Clubs encourage members to aspire to club leadership or committee roles.
What are the attendance requirements?
An attendance record of 50 percent is required to remain an active Rotarian. Any missed meeting must be made up within 14 days before or after the regular meeting. To accommodate busy schedules, there are various opportunities to make up missed meetings .
For additional attendance information, see article 9 of the Standard Rotary Club Constitution .
from: MOP Stantard Rotary Club Constitution
Article 9 Attendance
(Select one introductory paragraph to Section 1)
£ Section 1 — General Provisions. Each member should attend this club’s regular
meetings. A member shall be counted as attending a regular meeting if the
member is present for at least 60 percent of the meeting, or is present and is
called away unexpectedly and subsequently produces evidence to the satisfaction
of the board that such action was reasonable, or makes up for an absence
in any of the following ways:
or
£ Section 1 (for e-Clubs) — General Provisions. Each member should attend
this club’s regular meetings. A member shall be counted as attending a regular
meeting if the member participates in the regular meeting posted on the
club’s Web site within one week following its posting, or makes up a missed
meeting in any of the following ways:
(a) 14 Days Before or After the Meeting. If, within fourteen (14) days before or
after the regular time for that meeting, the member
(1) attends at least 60 percent of the regular meeting of another club or of
a provisional club; or
(2) attends a regular meeting of a Rotaract or Interact club, Rotary
Community Corps, or Rotary Fellowship or of a provisional Rotaract
or Interact club, Rotary Community Corps, or Rotary Fellowship; or
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3) attends a convention of RI, a council on legislation, an international
assembly, a Rotary institute for past and present officers of RI, a
Rotary institute for past, present, and incoming officers of RI, or any
other meeting convened with the approval of the board of directors
of RI or the president of RI acting on behalf of the board of directors
of RI, a Rotary multizone conference, a meeting of a committee of RI,
a Rotary district conference, a Rotary district assembly, any district
meeting held by direction of the board of directors of RI, any district
committee meeting held by direction of the district governor, or a
regularly announced intercity meeting of Rotary clubs; or
(4) is present at the usual time and place of a regular meeting of another
club for the purpose of attending such meeting, but that club is not
meeting at that time or place; or
(5) attends and participates in a club service project or a club-sponsored
community event or meeting authorized by the board; or
(6) attends a board meeting or, if authorized by the board, a meeting of a
service committee to which the member is assigned; or
(7) participates through a club web site in an interactive activity
requiring an average of 30 minutes of participation.
When a member is outside the member’s country of residence for more than
fourteen (14) days, the time restriction shall not be imposed so that the member
may attend meetings in another country at any time during the travel
period, and each such attendance shall count as a valid make-up for any regular
meeting missed during the member’s time abroad.
(b) At the Time of the Meeting. If, at the time of the meeting, the member is
(1) traveling with reasonable directness to or from one of the meetings
specified in sub-subsection (a) (3) of this section; or
(2) serving as an officer or member of a committee of RI, or a trustee of
The Rotary Foundation; or
(3) serving as the special representative of the district governor in the
formation of a new club; or
(4) on Rotary business in the employ of RI; or
(5) directly and actively engaged in a district-sponsored or RI- or Rotary
Foundation-sponsored service project in a remote area where making
up attendance is impossible; or
(6) engaged in Rotary business duly authorized by the board which
precludes attendance at the meeting.
Section 2 — Extended Absence on Outposted Assignment. If a member will be
working on an outposted assignment for an extended period of time, attendance
at the meetings of a designated club at the site of the assignment will
replace attendance at the regular meetings of the member’s club, provided
there is a mutual agreement between the two clubs.
Section 3 — Excused Absences. A member’s absence shall be excused if
(a) the absence complies with the conditions and under circumstances
approved by the board. The board may excuse a member’s absence
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for reasons which it considers to be good and sufficient. Such excused
absences shall not extend for longer than twelve months.
(b) the age of the member is 65 and above and the aggregate of the member’s
years of age and years of membership in one or more clubs is 85 years
or more and the member has notified the club secretary in writing of
the member’s desire to be excused from attendance and the board has
approved.
Section 4 — RI Officers’ Absences. A member’s absence shall be excused if the
member is a current officer of RI.
Section 5 — Attendance Records. In the event that a member whose absences
are excused under the provisions of subsection 3(b) or section 4 of this article
attends a club meeting, the member and the member’s attendance shall be
included in the membership and attendance figures used to compute this
club’s attendance.
Article 10 Directors and Officers
Section 1 — Governing Body. The governing body of this club shall be the board
constituted as the bylaws may provide.
Section 2 — Authority. The board shall have general control over all officers and
committees and, for good cause, may declare any office vacant.
Section 3 — Board Action Final. The decision of the board in all club matters is
final, subject only to an appeal to the club. However, as to a decision to terminate
membership, a member, pursuant to article 12, section 6, may appeal to
the club, request mediation, or request arbitration. If appealed, a decision of
the board shall be reversed only by a two-thirds vote of the members present,
at a regular meeting specified by the board, provided a quorum is present
and notice of the appeal has been given by the secretary to each member at
least five (5) days prior to the meeting. If an appeal is taken, the action taken
by the club shall be final.
Section 4 — Officers. The club officers shall be a president, the immediate past
president, a president-elect, and one or more vice-presidents, all of whom shall
be members of the board, and a secretary, a treasurer, and a sergeant-at-arms,
who may or may not be members of the board as the bylaws shall provide.
Section 5 — Election of Officers.
(a) Terms of Officers other than President. Each officer shall be elected as
provided in the bylaws. Except for the president, each officer shall take
office on 1 July immediately following election and shall serve for the
term of office or until a successor has been duly elected and qualified.
(b) Term of President. The president shall be elected as provided in the bylaws,
not more than two (2) years but not less than eighteen (18) months prior
to the day of taking office and shall serve as president-nominee upon
election. The nominee shall take the title of president-elect on 1 July in
the year prior to taking office as president. The president shall take office
on 1 July and shall serve a period of one (1) year or until a successor has
been duly elected and qualified.
(c) Qualifications. Each officer and director shall be a member in good
standing of this club. The president-elect shall attend the district
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club constitution — articles 9; 10